forman mills dISTRIBUTION cENTER pENNSAUKEN, n.j.
To: All Forman Mills Vendors
Attn: Distribution and Shipping Department
From: Director of Distribution / Logistics
Subject: Routing Guide
Effective Date: April 28, 2008
Attached please find the Forman Mills Distribution Center Routing Guide. Please use this guide for all shipments to our Distribution Center located on Thomas Busch Memorial Highway in Pennsauken, New Jersey. Pre-notification, packing, carton identification, packing slip preparation and routing requirements are listed within this guide. It is imperative that these instructions be followed to ensure timely and efficient processing of your order.
Our routing guide requirements are industry standards and must be complied with. Any violations to the routing guide will result in deductions from your invoice. Violation charges are listed in the routing guide. For your benefit we are available for any questions you may have.
Thank You,
Loretta Simpson
DC Services Manager
856-910-7136
Keith Steck
DC Manager
856-910-7154
Forman Mills Inc.
1070 Thomas Busch Memorial Highway
Pennsauken, NJ. 08110
856-486-1447
Fax: 1-800-486-8205
Forman Mills
Routing Guide
Update: April 28, 2008 Forman Mills, Inc.
1070 Thomas Busch Memorial Hwy.
Pennsauken, NJ. 08110
FORMAN MILLS, INC.
ROUTING GUIDE
A. Shipment Preparation
1. Cartons
2. Packing
3. Carton Labeling
4. Packing Slip
B. Advance Shipment Notification
1. Designated Carrier
2. Vendor Deliveries
E. Shipment Violations
PURPOSE
This routing guide has been designed to enable FORMAN MILLS, INC. to process significantly increasing quantities of your merchandise quickly and efficiently. Every effort has been made to simplify our requirements to ensure that our vendors are also able to prepare our shipments quickly and efficiently.
It is imperative that all guidelines are followed regardless of carrier; violations to this routing guide will result in charge backs.
Updated versions of our Routing Guide are available on our Web site:
Shipment Preparation:
1. Cartons
To survive shipment, we require a carton of at least
200 pounds burst strength be sealed with a 3Ó tape
seal or equivalent. Packed carton must not exceed 60 lbs.
No bagged, hanging or loose goods are acceptable.
2. Packing
Only one purchase order allowed per carton.
Only one style per carton
Cartons must be packed with the number of units per carton detailed on the purchase order.
Each carton must be packed by the color / size
assortment detailed on the Forman Mills purchase order.
Styles, Sizes and Colors must not be substituted.
All Coordinate groups must be shipped complete.
3. Carton Labeling
Each cartonÕs contents need to be labeled on the cartons
exterior. The label must be legible and must include the
following information:
a.) Forman Mills, Inc. ÒShip ToÓ address
b.) A Return Address
c.) Forman Mills purchase order number (one PO # per ctn.)
d.) Vendor Style Number
e.) Forman Mills style number if available
f.) Number of Units
g.) Size Scale (if requested per PO)
h.) Color Assortment (if requested per PO)
►UPS ONLY: Total number of cartons and sequential number of specific Carton. Example: 1 of 3, 2 of 3, and 3 of 3.
4. Packing Slip
A packing slip must be prepared and placed in a sealed envelope and attached to the outside of the ÒLead CartonÓ or bill of lading. This carton must be prominently marked ÒLead CartonÓ.
The packing slip, which must be LEGIBLE and must be prepared for each Forman Mills, Inc. purchase order and must include the following:
a.) Forman Mills purchase order number (one packing slip per PO)
b.) Vendor Style Numbers
c.) Quantities, Size Range, and Color Assortment per
Style as per the purchase order.
d.) Total number of cartons being shipped for the
Specified purchase order
Advance Shipment Notification:
Warning Routing will not be granted unless Forman Mills ASN is received and approved. Visit www.formanmills.com for ASN form.
48 Hours Prior to shipment, a copy of the packing slip and ASN Form must be e-mailed to: dcrouting@formanmills.com E-mailed packing slips and ASN forms will receive an auto reply as confirmation.
If e-mail is not available, the packing slip and ASN may be faxed to:
Forman Mills Distribution Center #1-800-486-8205
ATTN: DC SERVICES DEPT.
A cover letter (with a return fax number) should accompany the faxed packing slip. We will return a verification of receipt within 24 hours.
Shipping Instructions:
All shipments must be shipped to the final destination indicated on the Forman Mills, Inc. purchase order.
|
Ship To Address: Forman Mills, Inc. 1070 Thomas Busch Memorial Highway Pennsauken, NJ 08110 |
á Vendor is responsible for the following:
Correctly describing shipment commodity
Correct Classification
National Motor Freight Classification#
Correct Weight (Dimensional weight if required)
When shipping more than one Bill of Lading on the same day the particular Bill of Ladings must be incorporated onto one master Bill of Lading.
á All Shipments must be palletized and Tightly Double wrapped. Each pallet must be able to be easily counted.
á Note: Forman Mills will not accept ambiguous notations such as STC (Said to Contain) or SLC (Shipper Load and Count).
Designated Carrier:
All shipments must be shipped via the carrier designated in the
Routing Guide or by Forman Mills Traffic Department. Shippers must follow size, pallet count, cube or linear foot set by Forman Mills. Forman Mills will not be responsible for any unauthorized freight pre-paid by vendor.
Freight Terms within the New York/New Jersey/Connecticut Commercial Zones are:
FOB Forman Mills Distribution Center Ð New Jersey.
All LTL and Truckload Shipments from the Commercial Zone are required to ship through our consolidator (Jay-Dee) collect to the Forman Mills Distribution Center in New Jersey. Each vendor will be charged a freight deduction equal to the cost to ship freight from their facility to our distribution center in New Jersey. Email Dispatch@Jaydeetrucking.com or call Jay-Dee directly to schedule shipping and drop-off appointments.
Designated Carrier/Consolidator:
Within the New York, New Jersey, and Connecticut Commercial Zones:
S. Eastern Connecticut Ð Zip Codes 068-069
NY -Long Island, 5 Boroughs, Westchester and Rockland Counties Ð Zip Codes 100-119
NJ- All shipments within the state of New Jersey are FOB Forman Mills Distribution Center.
Jay Dee Fast Delivery
480 Duncan Avenue
Jersey City, NJ 07306
Email: Dispatch@Jaydeetrucking.com
Telephone: 201-332-7200
Fax: 201-332- 8456
ATTN: Eric, Frankie, or Sue
www.jaydeetrucking.com for order validation.
All other shipping points in New England, Pennsylvania, Virginia,
Maryland and Delaware should also call Jay-Dee for pick-up.
UPS: Vendor must call Forman Mills routing at 856-910-7136 for order validation prior to shipping. UPS shipments without order validation are subject to penalties.
No Total UPS shipment should weigh more than 100 lbs
No UPS carton should weigh more than 60lbs
ALL SHIPMENTS WITHIN THE STATE OF CALIFORNIA
All shipments originating in California are FOB Pacific Logistics Warehouse.
CONTACTS
Pacific Logistics Corp.
5600 Knott Ave.
Buena Park, CA. 90621
Ph: (877) 422-4752 toll-free
Fx: (562) 293-1543
www.pacific-logistics.com
Instructions:
Vendor should notify PLC dispatch a minimum of 1 day prior to shipping whether dropping product or requesting a pick-up.
Please provide full shipment details including: Pieces, Weight, P.O.# and tender on a properly filled out PLC bill-of-lading.
All purchase orders will be verified for authenticity prior to dispatch or acceptance.
Shipments weighing 500 lbs. or more must be tendered on shrink-wrapped pallets.
All shipments must be sorted by P.O. # and tendered with labels facing out.
All California shipments will move via PLC regardless of weight, cube, or origin.
ALL OTHER POINTS CONTACT FORMAN MILLS ROUTING AT:
856-910-7136
Freight terms are collect Forman Mills Distribution Center
For latest update: www.formanmills.com
All Freight must be palletized and tightly double wrapped. Each pallet must be able to be easily counted.
Orders pre-ticketed by vendors are to follow the ticket format and ticket position as stated in our pre-ticketing guide that is provided with requested tickets. This guide can also be requested from Forman Mills DC Services.
(856-773-5138)
Shipment Violations:
One or more of the following charges will be applied in the event of a failure to follow the procedures defined in this Routing Guide:
Cartons in excess of 60 lbs. ************************* $50.00 per Carton Minimum (No Max).
Incomplete Coordinate groups ********************* $100.00 per order
More than one style in a carton ******** $25.00 per carton, unless store pre-packed.
Unapproved style/size/color substitutions ************* $100.00 per order
Carton Labeling Violation *************$100.00 per Carton Label Minimum (No Max).
Packing Slip Preparation not prepared as per routing guide instructions $100.00 charge
Packing slip not e-mailed or faxed prior to shipment ************** $200.00 per order
Failure to ship within PO ÒShip Ð Cancel DatesÓ ********* $200.00 charge
Failure to use designated carrier per routing guide without authorization***$200.00 charge
Vendor pre-ticketing errors *****.25 per unit + FedEx cost ($200.00 minimum charge)
Failure to shrink wrap, palletize and make easily countable pallets*****$50.00 per pallet
Failure to ship order complete without prior written approval***$100 charge
Styles not packed as per Purchase Order*****************$25 per carton
NOTE:
**VIOLATION NOTIFICATION WILL BE INCLUDED WITH PAYMENT**
Challenges to Routing violations must be made within 30 days of receipt of violation notice. NO EXCEPTIONS.
Email inquiries to:
vendorviolations@formanmills.com
If e-mail is not available to you, you may fax your inquiries to:
800-486-8205 Attn: Vendor Violations.
All inquires must contain vendor name, date of the violation and the Forman Mills purchase order number that the violation occurred on.
Forman Mills Distribution Center DC Services
Fax Verification of Receipt
Please fax this page to the below number to confirm receipt of Routing Guide.
Company Name: _________________________________
Phone Number: _________________________________
Contact Name: _________________________________
Email Address: _________________________________
I am in receipt of the fall 2006 Forman Mills Routing Guide.
I have reviewed the guide and accept these requirements.
Signature: ______________________________ Date: ___________
Forman Mills DC Services
Fax Number
1-800-486-8205